A Saleshandy Alternative Priced for Agency Seats, Not Seats Times People

Why Seat Counting Breaks an Agency Budget

A per-seat tool charges for each person who logs in. An agency rarely has a fixed headcount: a campaign manager joins for a quarter, a freelancer covers a launch, a founder reviews drafts. Each addition changes the bill, and the cost lands before the campaign has produced anything. The tool you are leaving may bundle seats differently now, so check that vendor's current published terms rather than any figure quoted secondhand.

Our model prices the sending capacity, not the logins. The Agency plan at $498/month gives one workspace, five SMTP slots and 250,000 emails a month. Five people can work inside that single workspace without adding a seat fee. The slots are the constraint, not the people, which matches how an agency actually divides work: by client mailbox, not by employee badge.

• Count the mailboxes you send from, not the people who touch them
• List every freelancer and contractor who needs inbox access this quarter
• Check whether the tool you are leaving charges for read-only reviewers
• Confirm how many SMTP slots your current sending volume really needs

If your team is also weighing a second tool,compare another per-seat optionbefore you settle on a workspace model.

What One Agency Workspace Actually Contains

The Agency plan at $498/month includes five SMTP slots, 250,000 emails a month and API workflows. Five slots means five sending identities connected at once, each with its own mailbox and reputation. An agency running three client accounts plus an internal outreach stream fits inside that with one slot spare for a new pitch.

Below Agency, the Scale plan at $78/month carries 50,000 emails and bulk campaigns but no stated SMTP slot count, and Business at $198/month carries 100,000 emails with two SMTP slots. A two-person agency sending under 100,000 emails may never need Agency. A five-person desk sending from five client domains will hit the slot ceiling on Business before it hits the volume ceiling.

• Map one SMTP slot to each client sending domain
• Keep a spare slot for pitches and trial campaigns
• Check whether API access is needed for your CRM sync
• Estimate monthly email volume per client before choosing a tier

Agencies switching models often need a plain buying checklist first;how to buy cold email softwarecovers the questions to ask before any contract.

A Worked Example at Five Client Mailboxes

Suppose your agency sends from five client domains and each domain pushes 30,000 emails a month. That is 150,000 emails total, inside the 250,000 included with Agency at $498/month, and it uses exactly five SMTP slots. On Business at $198/month you would have two slots and 100,000 emails, so you would need three Business subscriptions to reach five slots: three $198/month plans. That is more money than one Agency plan and splits your reporting across three dashboards.

The arithmetic only works in Agency's favor at this shape. At two client domains and 40,000 emails, one Business plan at $198/month is the cheaper fit by a wide margin. Run your own numbers first: count domains, count monthly emails, then pick the smallest tier that covers both. The seat count is irrelevant under this model, which is the point of leaving a per-seat tool.

• Write down domains and monthly volume per client
• Compare the slot ceiling before the email ceiling
• Avoid stacking several lower tiers to reach a slot count
• Recheck the plan when a client leaves or a new one signs

Moving Off a Per-Seat Tool Without Losing Campaigns

Export your sequences, suppression lists and reply history before you cancel anything. Most per-seat tools let you download contacts and campaign copy; the reply threads are the part people forget, and they are the part you will want when a client asks what happened last quarter. Set up the new SMTP slots and warm them before you switch sending over.

Run both tools in parallel for one campaign cycle. Send the same list from the new workspace to a small segment and compare open and reply patterns yourself. We publish no deliverability guarantees, and neither should any vendor; what you can measure is whether your own mailboxes authenticate correctly and whether replies land in the inbox you are watching.

• Export contacts, sequences and reply history in full
• Warm each new SMTP slot before the first real send
• Keep the old subscription live for one overlap cycle
• Test SPF, DKIM and DMARC on every client domain

Teams running two tools side by side often reada second per-seat comparisonto see how the same seat math applies elsewhere.

When the Agency Plan Is the Wrong Purchase

If you send from one domain and two people handle everything, Agency at $498/month is oversized. Starter at $18/month covers 2,000 emails and one SMTP slot; Growth at $38/month covers 10,000 emails, a reply inbox and API keys. A solo consultant leaving a per-seat tool usually belongs on Growth, not Agency.

Agency also assumes you want to manage SMTP yourself. If you would rather not touch server settings, a managed lifetime product such as Mail Pro at $149 includes warm-up on every account and an unlimited licence, which suits a small agency with no ops person. The two models solve different problems; pick the one that matches who does the technical work.

• Choose Starter or Growth if you send from one domain
• Choose Agency only when slots, not people, are the limit
• Consider a managed lifetime product if nobody owns SMTP setup
• Revisit the tier when client count changes by two or more

Monthly plans compared by SMTP slots, volume and published price for an agency deciding between seats and one workspace

Prices are the published monthly figures on this site; lifetime deals sold at softwareprogrammer.app are separate purchases, and code SALE20 takes 15% off those lifetime deals.

Frequently asked questions